MyRVMail
How digital nomads can run a business from anywhere with MyRVmail.com
If your office is wherever you park your van or the nearest café has decent Wi-Fi, you already know one of the biggest headaches of location-independent life: handling postal mail. Business documents, bank letters, checks, packages and government notices still arrive on paper — and missing them can mean fines, stalled contracts, or worse. Services like MyRVmail.com turn a physical mailbox into a digital one so you can access, manage, and forward mail from the road. Below I’ll explain how MyRVmail works, how a digital nomad or location-independent entrepreneur can use it to keep a business running smoothly, and the pros and cons to consider before signing up.
And if you sign up for this service and use our referral code PMB 5060, we'll send you something special to help you in your business!
What is MyRVmail in plain terms?
MyRVmail is a virtual mailbox and mail-forwarding company that gives you a physical U.S. street address (Florida-based) and a personal mailbox number. When postal mail and packages arrive at their facility they create envelope photos, scan contents on request, store items securely, and forward or consolidate shipments to wherever you are. They also promote features like check deposits, package consolidation to save on shipping, and a dashboard/app to manage everything online.
The Business plan also allows for a dedicated phone and fax number, as well as voicemails, no additional cell phone or Google phone lines are needed for your business.
How a digital nomad (or remote business owner) would actually use it
Here’s a simple workflow that shows how the service fits real-world needs for a nomad running a business:
Sign up and receive a Florida street address + PMB (personal mailbox number). Use that as your business mailing address for banks, government registrations, vendors, and subscriptions.
Set up USPS Change of Address or give the new address to senders. New mail lands at MyRVmail’s facility.
Get alerted (email & app) when new mail arrives. For each piece you can request: an exterior photo, an interior scan (so you can read the contents), have the item forwarded to your current location, have checks deposited, shred and recycle junk, or store it. This is how you stay on top of time-sensitive business mail no matter where you are.
Each scanned piece of mail can be connected to your Dropbox, Google Drive or OneDrive accounts for sync purposes, or you can view them on the MyRVmail app/website.
For packages, use consolidation: they can combine multiple items into a single shipment to lower costs, and ship via USPS or FedEx depending on speed and price.
That workflow applies to sole proprietors, consultants, small agency owners, and even LLCs that want a consistent U.S. mailing address without renting a physical office.
Why this matters for your business — three concrete wins
1. Never miss critical mail. Business checks, tax notices, contract signatures — you won’t have to rely on friends or family to forward mail. With scans and alerts you can triage and act immediately.
2. Maintain a stable, professional address. Many vendors and government forms require a street address; MyRVmail offers a Florida physical address and PMB that looks professional and stable on invoices, invoices, vendor portals, and bank accounts. This is especially helpful for US-based digital nomads.
3. Reduce shipping costs and headaches. Consolidation and choice of carriers (USPS/FedEx) can save money compared to impulsive one-off shipments, and the ability to decide on forwarding timing prevents repeated, costly reshipments.
The core features that matter to nomads
Digital mailbox & envelope images — quick preview of incoming mail.
On-demand interior scans — read letters and invoices without waiting for a package.
Package forwarding & consolidation — combine shipments to save on postage.
Check deposit service — useful for receiving client payments.
Ability to establish Florida residency/domicile help — MyRVmail highlights Florida address solutions for RVers (useful if you need a legal domicile). Plus, think of those awesome Florida Resident discounts!
As far as pricing goes, the Premium service starts at $19/month (paid annually) and the Business service starts at $33/month (paid annually). There are also monthly payment options as well.
And if you sign up for this service and use our referral code PMB 5060, we'll send you something special to help you in your business!
Pros — why many nomads choose services like MyRVmail
Access & control: You can see envelope photos and request scans or forwarding from anywhere, which removes the anxiety of “what if a letter from the bank arrived?”
Business continuity: Contracts, checks and official correspondence keep moving; this is critical for billing cycles, legal notices, and tax deadlines.
Cost flexibility: Pay monthly and turn service on/off as needed (handy for long stays in one place or when you’re expecting heavy mail). MyRVmail advertises affordable, toggleable plans.
Shipping savings: Consolidation and discounted shipping due to bulk handling can reduce costs, especially for international nomads who ship items back to a country of residence.
Residency support: If you need a U.S. domicile for vehicle registration, taxes, or banking, a Florida address option can simplify those logistics.
Cons and tradeoffs — what could trip you up
1. It’s not free, and costs can add up. Base subscription is one thing; scans, per-item “reveal” fees, shipping, and special services add incremental charges. If you get a lot of mail or frequent packages, monthly expenses can climb — especially with urgent international shipping. Always map expected volumes to plan pricing.
2. Delay risk. Although envelopes are imaged quickly, physical forwarding still depends on carrier timelines. If you need original documents overnight internationally, expect delays and high shipping costs.
3. Vendor trust & reputation variance. Like any service, user reviews are mixed. There are satisfied long-term users as well as some complaints in public forums and review sites. Do your due diligence: read recent reviews, ask questions about handling sensitive items, and confirm security and insurance policies.
4. Some limitations with legal address uses. Some jurisdictions or institutions don’t accept private mailbox services for certain legal processes; confirm with your bank, motor vehicle office, or state authority whether a PMB + street address is acceptable for your specific needs (e.g., driver’s license, vehicle title). While MyRVmail promotes domicile services, rules vary by state/county.
5. Security & privacy tradeoffs. Your physical mail is handled by a third party. Reputable services secure facilities and limit access, but if you receive highly sensitive paperwork consider additional protections (encrypted digital copies, trusted forwarding schedules, or requiring secure handling). Check the provider’s privacy policy and on-site security descriptions.
Practical tips to get the most out of MyRVmail (or any virtual mailbox)
Estimate volume before you commit. Look back at past months to see how many letters and packages you typically receive. That will help you choose a plan that won’t surprise you with per-item fees.
Set filtering rules. Treat the mailbox like your inbox: decide which senders get automatic scans, which get immediate forwarding, and which are shredded. Saves time and money.
Use consolidation strategically. If you order supplies or receive vendor shipments, schedule consolidation to a single monthly shipment to cut costs.
Confirm legal acceptability for important docs. Before registering an LLC, changing domicile, or opening a bank account, verify whether a virtual mailbox + PMB will be accepted by the agency or bank.
Keep backup contacts. Give a trusted friend or agent the ability to handle urgent physical items in case a courier shows up and you can’t receive them quickly. Even the best forwarding services can’t eliminate all courier timing issues.
Is MyRVmail the right choice for you?
If you’re a digital nomad who receives occasional mail (invoices, checks, contracts) and needs a reliable U.S. mailing address with on-demand scans and affordable forwarding, MyRVmail offers a focused set of features that match those needs — including Florida address options often favored by RVers. They advertise low starting prices and feature sets that include check deposits and package consolidation.
If you get heavy weekly packages, require guaranteed overnight international delivery, or must meet strict legal requirements for an address in a specific state, compare MyRVmail to competitors to confirm the best fit.
Why we like it:
Digital nomads ourselves, we knew before we hit the road that we would need an address where we could receive mail and packages, then get them forwarded when we wanted them. After researching several different options, MyRVmail was the best fit, so we signed up with them and have been very happy.
We ended up on the business plan as we wanted the option to have the phone and fax features. Now our business gets a dedicated customer service line (no more calls on the personal mobile!) and we still have the fax feature. Why does that matter? Unfortunately, many medical providers still require the use of fax machines to communicate medical records. And since we're serious about our health, and it's not always easy to simply email medical records, having that computer to fax function makes health management super easy.
This also allowed us to keep our Florida residency, which was important to us, without having to burden family members to manage our little bit of mail. Plus, it keeps the family drama low - no snooping family members questioning why we booked business class flights for a conference or why we spent $150 on a special date-night dinner!
And if you sign up for this service and use our referral code PMB 5060, we'll send you something special to help you in your business!
